Leadership and board charter
Coordinate traveler origins and arrival windows around the meeting.
Plan your trip
Plan each traveler's origin and arrival window around the meeting; the identified direct carrier operates every confirmed flight.
Confirm carrier acceptance and all trip terms in writing.
Planning details
Include the meeting address, arrival window, transfer time, traveler origins, acceptable airports and change approver.
Common arrival times, cabin preferences and travel-policy requirements need written acceptance of the carrier, aircraft, schedule, services, price and terms.
Operational checklist
Leadership travel checklist
- Origins and meeting window
- Travelers and company policy
- One flight or coordinated flights
- Cabin and service requirements
- Review requirements
- Authorized decision contact
View request details
Give every prospective direct air carrier the same decision-critical brief so proposed structures can be compared on the same mission requirements.
Origins and meeting window
List each departure city, the meeting location and start time, the requested arrival window, and airport-to-meeting transfer constraints.
Travelers and company policy
Provide the passenger count for each movement and any existing company rule about which travelers may share an itinerary.
One flight or coordinated flights
State whether to evaluate one shared flight, separate departures, or more than one proposal structure around a common arrival target.
Cabin and service requirements
Document baggage, catering, connectivity, accessibility, discretion, ground-transport, and other requests that require trip-specific confirmation.
Review requirements
Identify any carrier, aircraft, crew, insurance, contracting, or third-party information the company needs before approval.
Authorized decision contact
Name the executive assistant, travel manager, procurement contact, or other person who may approve schedule, airport, aircraft, and price changes.
Written confirmation
Before you confirm
Review the carrier, aircraft, total price and change/cancellation terms in writing.
View confirmation checklist
The final review should connect every proposed flight to an identified carrier, aircraft, itinerary, commercial terms, and company requirement.
- 1
Carrier and charter arranger roles
Confirm the legal name of the direct air carrier for each flight and that Jet Partners is arranging, rather than operating, the transportation.
- 2
Aircraft and itinerary
Review the proposed aircraft, airports, local dates and times, passenger plan, and any assumptions behind coordinated arrivals.
- 3
Price and written terms
Review the total price, disclosed fees, payment requirements, and the applicable change, cancellation, and service terms.
- 4
Changes before travel
Require updated carrier, aircraft, itinerary, and commercial information when a material part of the accepted proposal changes.
Questions about this request
Can board members depart from different cities?
Yes. Jet Partners can request separate or coordinated proposals around a shared meeting window. The proposed approach may involve one or several aircraft and direct air carriers. Each flight remains subject to carrier response, airport and schedule feasibility, and written confirmation.
Can a company require certain executives to travel separately?
Jet Partners can record the company's existing travel policy and request proposals that follow it. The company determines its policy; each proposed direct air carrier confirms the aircraft, passenger plan, schedule, and operating feasibility.
What should procurement review before approving leadership travel?
Review the direct carrier for each flight, Jet Partners' charter arranger role, the proposed aircraft and itinerary, total price and fees, payment terms, change and cancellation terms, available insurance information, and how a carrier or aircraft change would be communicated.
Can a shared arrival time be guaranteed?
No. A shared arrival target can be included in the request, but weather, airports, air traffic, crew, aircraft, and other operational conditions can affect the actual schedule. The direct air carrier makes the final operational decisions for its flight.
Does Jet Partners operate leadership or board flights?
No. Jet Partners coordinates the charter request and does not operate or control the aircraft. The licensed direct air carrier identified in the written proposal operates the flight and makes the final safety and operational decisions.
Review date and primary sources
Guidance and source links reviewed .
View sources
- 14 CFR Part 295 (opens in a new tab)
Electronic Code of Federal Regulations
Current federal rules covering charter services arranger advertising, authorized direct carriers, disclosures, and consumer protections.
- Charters (opens in a new tab)
U.S. Department of Transportation
DOT's current index of charter rules and guidance, including Part 295 for charter services arrangers.
- Jet Partners Terms of Service (opens in a new tab)
Jet Partners
Jet Partners' published charter arranger role, quote, operating-carrier, payment, and written-trip-term boundaries.
Request leadership travel options
Send traveler origins and meeting times for a written proposal.
Start online; send checklist details by phone or email.