Team and event charter
Coordinate passengers, equipment and arrival times around your event.
Plan your trip
Plan passenger movements and equipment around the event clock; the direct carrier confirms capacity and requested services in writing.
Confirm carrier acceptance and all trip terms in writing.
Planning details
Work backward from registration, rehearsal, load-in, meeting, game or event time. Include arrival and transfer windows, manifest deadline and late-change approver.
For 20-, 30- or 50-passenger aircraft planning, use the Group Charter guide. This guide covers the team itinerary.
Operational checklist
Team travel checklist
- Event clock and airports
- Manifest by movement
- Baggage and equipment
- Assistance and cabin requests
- Ground and on-site contacts
- Return and change authority
View request details
A complete movement brief allows prospective carriers to evaluate passenger, equipment, airport, timing, and service requirements together.
Event clock and airports
Provide the event address, start time, required arrival window, ground-transfer plan, preferred airports, and workable alternatives.
Manifest by movement
List passenger counts, originating groups, traveler changes, staff roles, and the final manifest deadline for every leg.
Baggage and equipment
Provide the dimensions, weight, quantity, packaging, and handling needs for production, sports, presentation, or other equipment.
Assistance and cabin requests
Document accessibility, mobility-device, medical-equipment, service-animal, pet, catering, discretion, and cabin requirements.
Ground and on-site contacts
Identify ground transportation, credential or load-in timing, and the contacts responsible at the airports and event location.
Return and change authority
State the return plan, acceptable alternatives, cancellation requirements, and who may approve a schedule, passenger, or price change.
Written confirmation
Before you confirm
Review the carrier, aircraft, total price and change/cancellation terms in writing.
View confirmation checklist
An aircraft name alone does not confirm usable seating, baggage volume, equipment acceptance, airport support, or event timing.
- 1
Aircraft and usable capacity
Confirm the specific aircraft configuration, passenger count, baggage plan, and accepted equipment for each proposed flight.
- 2
Carrier and itinerary
Confirm the direct carrier, airports, local schedule, manifest process, arrival assumptions, and ground-service responsibilities.
- 3
Requested handling and service
Document catering, assistance, equipment, cabin, ground-transport, and on-site coordination that the carrier or provider accepts.
- 4
Change and return terms
Review the total price, fees, payment, manifest deadline, schedule-change, return, and cancellation terms in writing.
Questions about this request
Is team and event travel the same as group charter?
The needs can overlap. Team and event planning focuses on the working itinerary, event timing, manifest changes, equipment, ground movement, and coordination. Group Charter is the dedicated resource when aircraft planning for 20, 30, or 50 passengers is the central question.
Can team members depart from more than one city?
Yes. Jet Partners can request separate proposals or a coordinated approach around the event's arrival requirements. Each proposed flight remains subject to direct-carrier response, airport and schedule feasibility, and written terms.
Can the aircraft carry production, sports, or event equipment?
Provide the dimensions, weight, quantity, packaging, and handling requirements for every item. The proposed direct air carrier determines whether the equipment can be accepted on the offered aircraft. A freight-only movement may belong in the separate Cargo Charter process.
When should the final passenger manifest be provided?
Ask the proposed direct carrier to identify its passenger-information deadline and required documents for the itinerary. Share expected changes early and obtain written confirmation for the final manifest and any late update.
Does Jet Partners operate team or event charter aircraft?
No. Jet Partners coordinates the charter request and does not operate or control the aircraft. The licensed direct air carrier identified in the written proposal operates the flight and makes the final safety and operational decisions.
Review date and primary sources
Guidance and source links reviewed .
View sources
- 14 CFR Part 295 (opens in a new tab)
Electronic Code of Federal Regulations
Current federal rules covering charter services arranger advertising, authorized direct carriers, disclosures, and consumer protections.
- Charters (opens in a new tab)
U.S. Department of Transportation
DOT's current index of charter rules and guidance, including Part 295 for charter services arrangers.
- Jet Partners Terms of Service (opens in a new tab)
Jet Partners
Jet Partners' published charter arranger role, quote, operating-carrier, payment, and written-trip-term boundaries.
Request team travel options
Send your passenger plan, equipment and event times for review.
Start online; send checklist details by phone or email.